BYLAWS

A. Membership

1. There shall be six (6) categories of membership in the Faculty Club (henceforth referred to as
the Club): Regular, Senior, Alumni, Associate, Special, and Honorary.
(a) Regular Members include members of the academic and administrative staff of the
University of Toronto.
(b) Senior Members include persons who are eligible for membership and who have reached
the age of sixty-five (65) years.
(c) Alumni Members include persons who conform to the University of Toronto’s
definition of alumni.
(d) Associate Members include persons which by virtue of their association with the
University and their sponsorship by a Regular Member are considered eligible by the
Board of Directors.
(e) Special Members include persons, organizations, and administrative units of the
University of Toronto wishing to use Club facilities to whom the Club Manager has extended
memberships limited in privilege. The Manager may withdraw such membership, and the
Board of Directors is responsible for establishing guidelines for th
e limitation of privilege.
(f) Honorary Members include the Chancellor, the President, and the Chair of Governing
Council of the University of Toronto, in addition to persons whom the Board of Directors
may determine to have made an important contribution to the welfare of the Club.
2. A member may apply for co-membership privileges for his/her spouse or partner who is
not otherwise eligible for membership. The member will be fully responsible for all costs
incurred by the use of co-membership privileges.
3. The Board of Directors may extend limited privileges to members in good standing in
those Faculty Clubs with which reciprocal arrangements have been made.
4. Membership may be terminated on the receipt of written notice of resignation addressed
to the Club, but shall normally be effective at the end of the fiscal year (June 30) in which
such notice is given, and fee deductions will continue until that time. Membership in the
Club is terminated should the member cease to be eligible for membership.
5. Regular, Senior, and Alumni Members shall have voting privileges at Annual and Special
General Meetings of the Club.



B. Membership Dues

1. The annual dues shall be determined, from time to time, by the Board of Directors. Where possible, dues shall be collected through University of Toronto payroll deduction. Where payroll deductions cannot be arranged, the dues shall be paid in a lump sum and shall be payable on July 1or when membership is issued. Any new member who joins after January 1 shall pay only half the annual dues for that fiscal year.
2. The annual dues for Regular Members shall not be pro-rated by virtue of their part-time status.
3. A member who plans to be absent from the University for half a year or more may suspend his or her membership and payment of dues for that period by notifying the Club in writing.
4. No fee shall be collected for Honorary Membership.
5. No dues shall be charged to persons granted reciprocal privileges for thirty (30) days or less. Dues charged to persons granted reciprocal privileges for a longer period shall be determined, from time to time, by the Board of Directors.



C. Board of Directors

1. The affairs of the Club shall be managed by a Board of Directors, consisting of twelve (12) Regular Members, two (2) Senior Members, and one (1) Alumni Members.
2. Seven (7) members of the Board of Directors shall form a quorum.
3. Four (4) Regular Members of the Board of Directors shall retire from the Board annually.
4. The Members Committee shall be responsible for the nomination and election process to the Board of Directors.
5. At each Annual General Meeting, the Members Committee shall nominate for the Board of Directors four (4) regular members for a term of three (3) years. These nominations, together with a request for other nominations, will be posted on the Club Notice Board at least twenty-one (21) days before the Annual Meeting. During this period, further nominations may be made by any seven (7) Regular Members in good standing by delivering a nomination paper signed by them to the Club office. If more than four (4) persons are nominated, the election of directors shall be determined by a vote of the Regular Members conducted by secret ballot over a period of five (5) working days beginning no more than twenty-one (21) days after the Annual Meeting. In the event of a tie, a vote of the Board of Directors will determine the winner. The nominations are subject to the approval of the Board of Directors.
7. A Regular Member who has served for three consecutive years may be eligible for re-election upon the recommendation of the Board of Directors.
8. Any vacancy occurring on the Board between Annual General Meetings may be filled by the Board of Directors as it deems appropriate.
9. The Board of Directors may, from time to time, appoint Committees or Subcommittees for purposes as the Board deems fit. The Standing Committees are: the Facilities Committee, the Members Committee, and the Operations Committee.
10. A member of the Board of Directors who is on leave for all or part of a session will be eligible to continue his or her membership on the Board only if he or she pays the annual dues for the session in full.



D. Executive Officers

1. At its first meeting of the new fiscal year, the Board shall appoint from amongst its members the Executive Officers of the Club who shall be: the President, the Vice-President, the Secretary, and the Treasurer. The Past President may also serve as an Executive Officer at the discretion of the Board.
2. The Vice-President, Secretary, and Treasurer shall be elected annually at the first meeting of the Board of Directors after the Annual General Meeting of the Club. The Vice- President shall normally become President in the subsequent year. The Executive Officers may serve beyond their three-year term as Board members at the discretion of the Board.
3. The duties of the Executive Officers of the Club shall be in accordance with the provisions of The Corporations' Act (RSO 1990).
4. The Executive Officers shall be ex-officio members of all committees.
5. The Officers and the Chairs of the Standing Committees shall constitute the Executive Committee of the Club.



E. Meetings

1. The Annual General Meeting of the Club shall normally be held in October.
2. A Special General Meeting of the Club may be held at any time on the call of the Board of Directors.
3. At least ten (10) days notice by email shall be given to each Member of the Club for any Annual or Special General Meeting. Such notice shall also be posted on the Notice Board and the Website of the Club.
4. Twelve (12) Members in good standing shall constitute a quorum at all Annual or SpecialGeneral Meetings.



F. Governance

1. The Faculty Club is a not-for-profit organization incorporated in the Province of Ontario. The governance of the Club, unless otherwise specified, shall be in accordance with the provisions of The Corporations' Act (RSO 1990).
2. The fiscal year shall be from July 1st to June 30th.
3. The members of the Club shall annually appoint an auditor or auditors.
4. Upon liquidation, dissolution, winding up, or abandonment of this corporation, the Club shall file a petition to have its net assets become, by way of gift, the property of the Governing Council of the University of Toronto.



G. Purchasing and Payment

1. The Board of Directors may delegate authority to any committee, or members of the Board, or employee of the Club, to make purchases or otherwise incur liabilities on behalf of the Club up to whatever limit it deems fit, for any purpose.
2. Subject to the preceding provision, no purchase may be made or liabilities otherwise incurred on behalf of the Club without prior approval of the Board of Directors.
3. All purchases and other liabilities must be approved in writing for payment.
4. All cheques and other negotiable instruments issued or endorsed, other than for deposit on behalf of the Club, must be signed by two of the President, Vice-President, Treasurer, Secretary, or Manager.



H. Borrowing of Money

1. The Directors may from time to time borrow money from, and give security to, such banks, trust companies, credit unions, or other bodies corporate or organizations (henceforth called the "Bank") as may from time to time be designated by or under the authority of the Directors upon the credit of the Club on cheques, promissory notes, bills of exchange, or otherwise in such amounts and subject to such terms as may be considered advisable. The Directors may assign, transfer, convey, hypothecate, mortgage, charge, or pledge to, or in favour of, the Bank and the property of the Club, real or personal, moveable or immovable, present or future, including book debts, unpaid calls, rights, powers, undertaking, franchises, and the Club's own debentures, as security for the fulfilment of any liabilities or obligations, present or future, of the Club to the Bank and may empower the Bank or any person or persons to sell by public or private sale, assign, transfer, or convey from time to time any such property. The Directors may sign, make draw, accept, endorse, execute, and deliver on behalf of, and in the name of, the Club all such cheques, promissory notes, bills of exchange, drafts, acceptances, orders for the payment of money, warehouse receipts, bills of lading, agreements to give security, assignments, transfers, conveyances, hypothecs, mortgages, pledges, securities, and other agreements, documents, and instruments as may be necessary or useful in connection with the borrowing of money by, and other banking business of, the Club.
2. The Directors may authorize any one or more directors, officers, employees or agents of the Club to exercise any of the rights, powers, and authorities conferred by this Bylaw upon the Directors.
3. The borrowing of money from the Bank from time to time heretofore under the authority of the Directors of the Club and the giving of security therefor are hereby ratified and confirmed.
4. This Bylaw shall continue in force between the Club and the Bank until a Bylaw repealing this Bylaw shall have been validly passed and confirmed and a copy thereof duly certified under the seal of the Club, shall have been delivered to the Bank and receipt thereof acknowledged by the Bank.



I. Membership Rules

1. The Membership Committee shall be responsible for recommending to the Board of Directors a code of Membership Rules suitable for Club Members. Members are expected to abide by the Membership Rules.
2. Membership in good standing is contingent upon regular payment of dues and Club accounts as specified in the Membership Rules.



J. The Bylaws

1. The Board of Directors shall recommend, from time to time, changes to the Club Bylaws.
2. Any recommended change to the Club Bylaws must be approved by a two-thirds majority of the voting members present at an Annual General Meeting.
3. Notice of any recommended change to the Club Bylaws shall be posted on the Club Notice Board and Website for a minimum of twenty-one (21) days prior to the Annual General Meeting.




POLICIES:

A. MEMBERS & GUESTS


1. Members shall be prepared to show their member cards to their server upon arrival to the Club. Members not having their cards must be prepared to present PHOTO ID. Spouses (or equivalent) of members not accompanied by the member must be prepared to present their spousal membership card or PHOTO ID. In the absence of member cards a GUEST PASS will be issued. Payment for purchases must accompany such passes immediately.
2. Members may introduce guests to the Club but shall be responsible in all respects for the behaviour of their guests. Guests may pay for their own food and beverages by credit or debit card.

B. PURCHASES

1. Members or spouses are required to present their membership cards and to SIGN receipts for all purchases and services. Members may charge to their account. Members can also pay right away with a credit or debit card. PLEASE NOTE THAT THE FACULTY CLUB IS BECOMING A CASHLESS OPERATION.
2. Members will receive a statement each month throughout the year and are payable within a week of receipt. After 60 days, a monthly interest charge of 2% will be applied to any overdue accounts and further credit will be rescinded.
3. After 3 months of non-payment, his / her name will be posted until the bill is paid. Any member who is posted more than once will be required to give a deposit to the Club for a predetermined amount of money to cover future purchases. Members who are continually delinquent may be asked to resign. The Club reserves the right to set or remove a credit limit on a member's account. 
4. The Club reserves the right to charge an administrative fee of $45.00 on all NSF cheques.
5. No gratuity shall be given directly by members or their guests to anyone in the service of the Club. A gratuity is charged to all accounts for this purpose.

C. SPECIAL FUNCTIONS

1.SPONSORSHIP: Members or their spouses may sponsor special events at the Club provided that they participate in the arrangements. They WILL receive loyalty points. The sponsor is responsible for all charges incurred in the event an organizer does not pay.
2. REFERRAL: Alternatively, member may "refer" someone to the Club for an event to avoid sponsorship, liability, but, will NOT receive loyalty points.
3. Reservations for special functions are subject to confirmation requirements and cancellation charges outlined in the Faculty Club's Booking Policies and Procedures Manual.

D. OPERATION

1. Members are not allowed in the Staff areas of the Club without management authorization.
2. Animals are not allowed in the Club, service animals excepted.
3. The Club is not responsible for articles lost, stolen or damaged, however caused, on the premises.
4. Any request or complaint pertaining to the Club and its operation must be conveyed in a signed letter or e-mail to the General Manager of the Club.
5. All food and beverages must be purchased from the Faculty Club. No food or beverage of any kind except for special occasion products approved by managementcan be brought into the Club. Because of health and safety standards, the Faculty Club does not allow any food prepared in its kitchen to leave the premises.

E. CODE OF CONDUCT

1. The Faculty Club reserves the right to control all functions held on the Club premises and to discontinue service of alcoholic beverages at any time. The Club reserves the right to ask members and / or guests to leave the Club at any time.
2. Attire at the Club is business casual.
3. The member will be responsible for any misuse, damage or losses sustained to the premises of the Club incurred as a result of the member's or his / her guests conduct. Children must not be left unattended at any time.
4. The Club does not permit affixing of anything on the walls, floors or ceilings of rooms with nails, staples, tape or any other substance, unless approval is given by the management. In the event of any damage caused by the aforementioned, the cost of repair and / or replacements will be billed to the member responsible.

F. CELL PHONE ETIQUETTE


While in the Club, please keep your phoneon VIBRATE and disable the RING function. Leave the room to make or take a call. Please keep your voice as low as possible.

Amended and ratified at the Board Meeting March 1, 2017.